SharePoint (Modern Sites) - Making a Document Read Only Tutorial

In this video, you will learn how to make a document read-only in Microsoft Teams using the Office 365 suite.
By default, when you share a document in a Teams channel, all members can edit it.
However, there may be times when you want to restrict the document to read-only mode, such as for a final version or a briefing.
To do this, start by opening the document in your browser through Microsoft Teams, OneDrive, or SharePoint.
Then, click on "File" at the top left, followed by "Information," and finally, "Click here." This will change the document's permissions, making it no longer modifiable by others who have access to it.
If you want to allow modifications again, simply click on the same location.
This feature allows you to easily control the editing capabilities of your shared documents.
Mastering this skill will help you manage document access and ensure the integrity of your work.

2:24
1300 views

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Teams - Restrict a document to reading only

In this video, you will learn about how to restrict a document to reading only using Microsoft 365. The video covers the steps to secure your document and limit access to only viewing.
This will help you protect your sensitive information and ensure that only authorized individuals can access and read the document.

1288 views

SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document)

In this video, you will learn how to restrict a document to read-only mode by extracting it.
This feature is useful when you need to edit a document on your SharePoint site while ensuring that no one else can make changes, even if it is shared for co-editing.
To extract the file, select it and choose "check out." Once extracted, a red tick will appear next to the document's name, indicating that you have exclusive editing rights.
Your employees will see a gray icon next to the file, indicating that it has been extracted and who extracted it.
When your employees open the document, it will open in reading mode, preventing any changes.
They will receive a message informing them that the document has been extracted.
If you want to allow your employees to edit the document again, you can switch it to "check in" mode and add a comment to clarify the changes you have made.
These comments will be available in the document's version history.
If you don't want to keep the changes made or if you haven't made any changes and want to make the document available to other colleagues, you can cancel the checkout extraction.
This will ensure that none of the changes you may have made to the document will be added to the version history.
Restricting a document to read-only mode by extracting it provides you with control over who can make changes, ensuring the integrity of your document.

963 views

Teams - Restrict a folder/document to certain members of your team

In this video, you will learn how to restrict access to a folder or document in Microsoft Teams to specific members of your team.
The video covers the steps to create a new group and assign permissions to it.
By removing access for other groups, you can ensure that only the selected members have access to the folder or document, even if it is shared in a public channel.
This tutorial will help you control access to your files and ensure that only the right people can view and edit them.

733 views

Teams - Synchronize only one channel

84 views

Teams - Secure your teams in Microsoft TEAMS as you create them

In this video, you will learn how to secure your teams in Microsoft Teams as you create them.
The video covers the process of creating a team in Microsoft Teams and the level of security associated with public and private teams.
It explains how to control document sharing within the team's SharePoint site and how to restrict access to team members only.
This tutorial will help you ensure the protection of your information and documents while collaborating with your coworkers.

1649 views

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